When companies update Workday Time Off Plans or move employees to new accrual policies, it often causes confusion and questions. Even if Workday Time Off Plan rules are set up correctly in your system, employees may still not understand which plan applies to them or when it starts. Clear, direct communication is essential during these changes.

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This is where CloudApper hrPad helps. It works alongside Workday to make information clear, confirm understanding, and improve the employee experience.

Why Clear Communication Matters

Let’s look at an example. Many organizations switch exempt employees from a regular PTO plan to a flexible policy with unlimited time off. While this change can be positive, it also creates short-term confusion.

Even if HR updates Workday correctly, problems often appear:

Potential Issue Description
Inconsistent Visibility Some employees still see old balances in their portal if the plan participation doesn’t end properly.
Incorrect Requests Workers may keep submitting time off under the wrong plan, which leads to approvals that must be fixed later.
Lack of Awareness Employees might not know their eligibility has changed if no one tells them directly.

These issues often lead to bigger challenges:

Impact Result
Higher Workload HR teams spend more time answering questions and fixing errors.
Inaccurate Data Balances shown to employees don’t match policy updates.
Frustration Employees lose trust in the system and feel left out.

How hrPad Makes Communication Easier

CloudApper hrPad gives you a simple, tablet-based way to share important updates and get employee confirmation.

Employee Communication and Acknowledgement During Workday Time Off Plan

Feature How It Helps
Targeted Announcements and Alerts hrPad lets you create messages for specific employees. You can explain why balances will stop, when the change happens, and where to get help.

Example Message:
“Starting June 30, your legacy PTO plan ends. You are now in the Flexible PTO policy. All past accruals are frozen. Please contact HR if you have questions.”
Attestations and Confirmations To avoid misunderstandings, hrPad shows a prompt when employees clock in or out. They can read the update, check a box, and sign to confirm they understand. This creates a clear record of their acknowledgement.
Real-Time Self-Service Employees can see their current balances and active plans right away. This reduces confusion and helps them trust the information.

Benefits of Using hrPad with Workday Time Off Plans

Adding hrPad to your Workday setup brings clear benefits.

Benefit Description
Clarity Employees know what is changing, why, and when.
Less Work for HR Fewer questions mean HR can focus on other tasks.
Compliance Digital records prove employees saw and accepted the updates.
Empowerment Employees get accurate information whenever they need it.

Instead of relying on email alone, hrPad delivers messages when employees are already engaged—while clocking in or checking schedules. This makes them more likely to read and understand the update.

Bridging the Gap Between Policy and Practice

Workday can process eligibility changes accurately. But it doesn’t always ensure people understand those changes. If employees don’t know which plan applies, they may keep using old balances or feel surprised later.

CloudApper hrPad fills this gap. It gives employees clear information, a way to confirm understanding, and tools to check their own balances. With hrPad, you build trust and create a smoother transition to new policies.

How to Use CloudApper hrPad for Workday Time Off Plan Communication

  1. Set Up Targeted Announcements
    In hrPad, create clear messages explaining the time off plan change, effective date, and next steps.
  2. Configure Acknowledgement Prompts
    Enable prompts that appear when employees clock in or out. Require them to confirm they have read and understood the update.
  3. Enable Self-Service Balance Visibility
    Let employees see their updated balances and active time off plans anytime using hrPad on their tablet or kiosk.
  4. Maintain Digital Records
    Use hrPad’s reporting to track who acknowledged the policy change for compliance and audit purposes.

Frequently Asked Questions

Does hrPad change Workday eligibility rules?
No. hrPad does not modify Workday configurations. It helps communicate changes and collect employee confirmations.
Can employees see their updated PTO balances in hrPad?
Yes. hrPad displays real-time balances and active time off plans pulled from Workday.
Is hrPad only for time off communication?
No. hrPad also supports time capture, surveys, HR FAQs, and recruitment workflows.
How does hrPad improve compliance?
It creates a digital record showing each employee read and acknowledged the policy change, reducing legal risk.
Does hrPad require new hardware?
No. You can run hrPad on most iOS or Android tablets already in use.

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