A Mid-August Decision: Why Switching to a UKG-Integrated Tablet Clock is a Smart Move

The clock is ticking — literally. If your organization is facing a mid-August deadline to replace or upgrade its time tracking hardware, the decision you make in the next few weeks could have long-term financial and operational consequences.

Traditional hardware clocks, like the 9100, have served many businesses well over the years. But with rising rental rates, expensive upgrades, and mounting maintenance costs, the value they once provided is harder to justify.

There’s a smarter, faster, and more cost-effective alternative — the UKG-Integrated Tablet Clock powered by CloudApper hrPad. It delivers all the functionality of a traditional time clock, integrates directly with UKG, and can be deployed in days, not months.

The True Cost of Traditional Time Clocks

Many organizations underestimate the hidden costs of legacy time clocks. Beyond the monthly rental or purchase price, there are:

• Installation fees that can add thousands to the total bill.
• Ongoing maintenance costs that eat into budgets year after year.
• Training expenses whenever a new model is introduced.
• Downtime risks if hardware fails and needs replacement.

When your rental rates suddenly jump — as many have in 2025 — these costs can become unmanageable. For some companies, the price of keeping older hardware now exceeds the investment required for a modern, integrated solution.

Why a UKG-Integrated Tablet Clock Changes the Game

Switching to a UKG-Integrated Tablet Clock like hrPad is not just a swap in hardware — it’s a strategic upgrade.

With direct API integration into UKG Ready, UKG Pro, and UKG Pro WFM (Dimensions), hrPad ensures your punch data, cost center transfers, and attestation responses sync in real time with your workforce management system.

Key advantages include:

• Compliance-ready attestation for meal breaks, safety checks, and other requirements.
• Accurate time capture to protect payroll integrity and reduce disputes.
• No middleware dependency, meaning fewer moving parts and lower IT overhead.

In short, you’re getting all the features of a traditional clock — without the baggage.

Faster Deployment for Tight Deadlines

When the clock is ticking toward an August deadline, speed matters. Traditional hardware installations can take weeks or months, especially if there are supply chain delays or tariff issues.

With hrPad, you can:

• Run the system on any Android, iOS, or Windows tablet you already own.
• Skip complex installation — it’s as simple as mounting the device and logging in.
• Go live in days, not weeks.

That means you can be compliant, connected, and operational well before the deadline hits.

User Experience Designed for All Workforces

In healthcare, manufacturing, and other frontline-heavy sectors, clarity is key. hrPad’s icon-based, color-coded interface makes it easy for employees to clock in and out, even if English isn’t their first language.

This design reduces errors, speeds up punch transactions, and minimizes training time. In a diverse workforce environment, every second saved per punch adds up to measurable productivity gains.

Training and User Acceptance Testing Made Simple

One of the biggest barriers to adopting new technology is the learning curve. Traditional clocks often require formal training sessions and printed manuals.

hrPad is designed to be intuitive from day one:

• Employees can navigate menus without confusion thanks to visual cues.
• HR and payroll teams can run User Acceptance Testing (UAT) with minimal setup.
• Built-in prompts guide users through compliance questions, ensuring nothing is missed.

By reducing the friction of change, hrPad helps organizations secure staff buy-in quickly — a key factor in successful tech rollouts.

Real-World Example: Saving Costs Before the Deadline

Consider a healthcare facility that faced an August 15th deadline to replace outdated clocks. Rental rates were increasing by 25%, and hardware upgrades would have required an additional $5,000 in installation fees.

By switching to hrPad’s UKG-Integrated Tablet Clock:

• They cut hardware costs by 40% in the first year.
• Deployed across all locations in under 10 days.
• Maintained full compliance with state-mandated meal break attestations.

The transition didn’t just save money — it improved operational efficiency.

Conclusion: Make the Mid-August Switch Count

Your time clock decision is about more than replacing a device — it’s about choosing a solution that’s cost-effective, compliant, and future-proof.

With a UKG-Integrated Tablet Clock like hrPad, you can:

• Avoid high rental fees.
• Deploy quickly, even on tight deadlines.
• Maintain full compliance and integration with UKG.
• Provide a better user experience for all employees.

If your deadline is approaching, now is the moment to act. Talk to us today to get your UKG-Integrated Tablet Clock up and running before the deadline.