Cut Manager Admin Time in Half: Automate Workrule Declarations with CloudApper hrPad and UKG

Workforce management platforms like UKG are trusted by countless organizations to handle scheduling, timekeeping, and payroll with precision. Yet even with powerful tools in place, managing dynamic work scenarios such as on-call and callback shifts can create manual work for managers. Each time an employee picks up a shift, someone must ensure the correct workrule is applied to maintain pay accuracy and compliance.

CloudApper hrPad is designed to make this process easier. By seamlessly integrating with UKG, hrPad empowers employees to declare the right workrule themselves at clock-in, reducing manager intervention and saving valuable time.

The Challenge of Manual Workrule Assignments

In many industries, employees can self-schedule on-call or callback shifts. While this flexibility benefits operations, it also introduces complexity. Because each employee’s payrule can differ—like differentials for night shifts or specific rates for PRN staff—managers must manually assign the correct workrule after each shift is picked up.

This process is time-consuming and prone to delays, especially when managing large teams. Even one missed update can lead to payroll discrepancies that frustrate employees and burden HR.

Enhancing UKG with CloudApper hrPad

UKG provides robust capabilities to manage scheduling and payroll, serving as the system of record for employee data. CloudApper hrPad builds on this strong foundation by making workrule declaration part of the clock-in workflow.

Rather than relying on managers to adjust records later, hrPad allows employees to confirm which workrule applies as they begin their shift. This proactive approach ensures accurate data from the start.

How Automated Workrule Declarations Work

Here’s how it looks in practice:

• Step 1: The employee arrives for an on-call or callback shift and accesses hrPad on a tablet.
• Step 2: hrPad prompts them to select the appropriate workrule from a list tailored to their role and location.
• Step 3: The selection is saved and transmitted in real time to UKG.
• Step 4: The manager receives confirmation that the workrule is already applied—no edits needed.

This simple process transforms manual data entry into a streamlined, employee-driven workflow.

Additional Features That Save Time

Beyond workrule selection, CloudApper hrPad includes:

• AI Assistant Guidance: Employees get clear instructions to pick the correct workrule, reducing errors.
• Attestations and Confirmations: Managers can set up additional prompts for compliance.
• Real-Time Sync: All data flows back into UKG without extra imports or reconciliations.

Together, these features help teams spend less time chasing corrections and more time supporting employees.

A Seamless Extension to UKG

It’s important to note that hrPad doesn’t replace UKG—it enhances it. By integrating directly with your existing UKG environment, hrPad keeps the platform you trust at the center of your workforce operations while adding intuitive tools that reduce manual work.

Conclusion

Automating workrule declarations with CloudApper hrPad and UKG means: Faster shift processing, less administrative burden on managers, and improved pay accuracy and compliance.

Ready to discover how hrPad can help your team save time and simplify operations? Contact us to explore a demo today.