Case Study
How R.D. Offutt Farms Made Its Enterprise Workforce System Fit the Pace of Its 50,000+ Acre Farming Business
R.D. Offutt Farms needed its workforce system to support employees moving across farm locations during a fast-approaching harvest season. The business wanted a simpler way for employees to check in from different locations without creating separate regional profiles or slowing down seasonal work. CloudApper AI extended the company’s UKG workforce system with a QR and barcode-based process layer that made workforce mobility easier while keeping employee activity connected to the system of record.
- Agriculture
- UKG Workforce System
- QR & Barcode
- Seasonal Workforce Mobility
50,000+
Acres of potatoes produced each year
Seasonal
Workforce mobility across farming locations
Simpler
QR and barcode check-in without extra regional profiles
R.D. Offutt Farms
Family-owned agriculture business · Potatoes · Farming and processing
Industry
Agriculture
Business Context
50,000+ Acres of Potato Farm
Primary Challenge
Seasonal Workforce Mobility
Workforce Context
Employees Moving Across Farming Locations
Deployment Model
QR and Barcode Check-In
Enterprise System
UKG
CloudApper AI + UKG
CloudApper AI extended R.D. Offutt Farms’ UKG system with a QR and barcode experience that supported employee movement across farming locations without requiring additional regional profiles.
Agriculture · Potatoes
Download the full case study
See how R.D. Offutt Farms used CloudApper AI to make employee check-ins easier across farming locations while keeping workforce data connected to UKG.
- QR and barcode check-in for farming locations
- Reduced need for additional regional employee profiles
- Workforce activity connected to the UKG system of record
- Seasonal workforce mobility supported before harvest demands intensified
The challenge
When seasonal farm work needed workforce mobility without profile workarounds
R.D. Offutt Farms produces more than 50,000 acres of potatoes each year and manages work across farming locations that become especially active during harvest season. The company wanted employees to move between farm locations without needing a separate workforce profile for each location. The goal was not to replace UKG. It was to make the workforce process fit the way seasonal agriculture work actually moves, while keeping employee profiles and workforce records connected to the enterprise system.
Employees needed to move across farming locations
The workforce process needed to support employees checking in from different farm locations without creating unnecessary profile duplication.
Harvest season created urgency
The company wanted the approach ready before harvest demands intensified, leaving little room for long implementation cycles or complex workarounds.
Regional profiles added unnecessary complexity
Creating a new profile for every location would have made workforce administration harder as employees moved between locations.
The employee experience needed to stay simple
R.D. Offutt Farms moved from facial recognition to QR and barcode check-in to better fit its workforce context and simplify employee identification.
The solution
A process layer that made the UKG system fit seasonal farm movement
CloudApper AI gave R.D. Offutt Farms a QR and barcode-based way for employees to check in from farming locations while keeping workforce data connected to UKG. Instead of creating additional regional profiles for every location, the company could support employee movement through a simpler identification flow built around the way its farm teams actually work.
Holiday and overtime interactions
Holiday pay interacted with overtime calculations in ways no existing payroll template handled — leading to underpayments that went undetected for weeks.
Holiday pay interacted with overtime calculations in ways no existing payroll template handled — leading to underpayments that went undetected for weeks.
Full implementation details in the PDF
QR and barcode check-in, employee movement across locations,
UKG profile continuity, and harvest-season timing are
covered in the full case study.
UKG profile continuity, and harvest-season timing are
covered in the full case study.
The results
What R.D. Offutt Farms gained when workforce movement became easier to support
The impact was larger than a check-in method. R.D. Offutt Farms gave employees a simpler way to start work from farming locations while reducing the profile complexity that can come with a mobile agricultural workforce. Farm teams gained a smoother experience, administrators avoided unnecessary regional profile workarounds, and the organization kept its UKG system of record in place while making seasonal workforce mobility easier to manage.
50,000+
Acres of potatoes supported by a more flexible workforce process
All
Farming locations supported without additional regional profiles
Simpler
QR and barcode check-in experience for employees
Connected
Workforce data kept aligned with the UKG system of record
Holiday and overtime interactions
Holiday pay interacted with overtime calculations in ways no existing payroll template handled — leading to underpayments that went undetected for weeks.
Holiday pay interacted with overtime calculations in ways no existing payroll template handled — leading to underpayments that went undetected for weeks.
Full impact details in the PDF
Employee check-ins, farming-location mobility, QR and barcode identification,
and UKG profile continuity.
and UKG profile continuity.
How CloudApper AI extended R.D. Offutt Farms’ workforce system
- QR & Barcode Check-In
- Farming Location Mobility
- Integration with UKG
- Reduced Regional Profile Complexity
- Seasonal Workforce Support
- Employee-Friendly Identification
Trusted by enterprises
G2
4.9/5
UKG Marketplace
4.7/5
- Works with major HCM systems
- AWS Partner · AWS Bedrock
- SOC 2 Compliant
- Enterprise Workflow Experience
Seasonal workforce mobility issues?
Organizations can use CloudApper AI to close the gap between enterprise systems and real work, making workforce processes easier to complete across locations without replacing the system of record.
CloudApper’s AI platform freed me from the burden of managing developers and delivered a personalized software solution that exceeded my expectations.
Talla Kuperman
CEO · Forever LT
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Enterprise systems need to keep up with the way work moves.
CloudApper AI is the process layer that closes the gaps enterprise software can’t, across HR, ERP, CRM, and beyond, on any platform, in weeks not quarters. R.D. Offutt Farms used it to extend its UKG system with a QR and barcode experience that made workforce movement easier across farming locations, reduced profile workarounds, and gave farm teams a simpler way to stay connected to the system of record.
