A cumbersome and lengthy HIPAA security training doesn’t come out as really effective due to the poor information retention often observe in trainees under the long period of training. It ridicules the whole purpose of the entire training program. It is counterintuitive to hold a training program in which the trainees fail to grasp adequate knowledge about how to address security issues related to handling patient data.
It is even more important than ever with the pandemic restricting people to remote work. This also means that employees worked on unsecured networks with risks of exposing patient information online. There is the possibility of damaging cyberattacks that have become common to the information stored on servers and transferred via e-mail. More data breaches are inherent in this system and it happens virtually every day. Hence teaching about cybersecurity is an important aspect of HIPAA security training that must be imbibed. You can engage your staff in HIPAA security training in five ways:
1. Adopt specialization in certain areas of practice
Autopiloting through general training may not always work hence HIPAA training should be fashioned to suit the needs of each individual or business as it relates to their practices. A lack of correlation between what employees are taught and what they experience in the workplace will lead to low productivity. For instance, knowledge about cyberattacks, phishing emails, malware, and other forms of cyberattacks that can lead to breaches of inpatient data must be taught to the employees in today’s work environment.
2. Use relatable real-life illustrations
Practical examples often do well in enhancing the learning process. Back in college, practical training always seemed more effective and enjoyable than theoretical classes. It is easy to relate to. The same principles can apply to HIPAA Security training too. In doing this, you must take care to notify the employees that they cannot reveal the specifics of the illustrations used in the training to anyone outside the department or organization.
3. Keep it simple and concise
It is much effective when it is simple. Making the learning process fun may not always work even though it is necessary. In the case of having to dig too deep for something humorous to enhance the training process, keeping it simple will enable most staff to approach it as a small activity in their busy schedule. With short and easy information, it is much clearer and it draws the full attention of the employees.
4. Use clear terms
Many people may not understand the gravity of cyberattacks. You need to spell out the benefits of cybersecurity measures which may mean their activities get tracked online. Make it clear that the reason for their activities being tracked is strictly for security purposes as against monitoring their productivity.
5. Test their knowledge with short and easy tests
Engaging them in tests will enable better concentration during the training sessions. You can easily measure their progress in the training and evaluate the effectiveness of the training process.
A much simpler way to enjoy HIPAA security training is with the HIPAA Ready software which is a web and mobile-enabled HIPAA compliance regulatory software. It comes stacked with efficient pre-loaded training materials programmed into the app. An organization can make use of the training module to set up training sessions, assign trainees and choose those that need training, likewise monitoring training progress. It has an assessment section that awards certification to employees that passed the tests. Several other modules are available on HIPAA Ready to smoothen the transition of the entire compliance process.