hrPad for Workday HCM

Employee Self-Service Kiosk for HR Service Delivery

Extend the power of Workday HCM to every employee — including your frontline workforce. hrPad by CloudApper AI turns any tablet or shared device into a secure self-service kiosk connected directly to your Workday environment. Real-time sync means every request, approval, and time entry reflects accurate data — no manual reconciliation, no HR bottleneck.

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Reduction in missed
punches

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AI HR assistance

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HCM integrations

Trusted by teams using leading
HCM platforms

UKG Technology Partner
🏆Influencer Award(2025)
🏆Innovation Award (2023)

AI-Powered HRSD

AI Agents for
Workday HR Service Delivery

hrPad is powered by a collection of advanced AI Agents that work together to handle the HR service delivery moments that require more than standard self-service. Built for Workday environments, hrPad AI Agents go beyond the kiosk — they understand your org structure, your leave plans, your job profiles, and your compliance requirements.

Whether it’s an employee who just transferred departments, a rehire checking their accrual balance, or a manager drowning in timesheet approvals, hrPad AI Agents step in to automate, validate, and simplify — so your HR team can focus on what matters.

Turn any device into a secure employee self-service kiosk for AI-powered HR service delivery.

Timekeeping Agent

Accurate clock-ins with facial recognition and geofencing — with pre-clock validation for job changes, cost center transfers, and shift configurations.

PTO & Leave Agent

Self-service PTO requests with accrual visibility — including cross-plan balance checks and eligibility validation by role changes, transfers, or mid-month hire scenarios.

HR Query Agent

Instant answers to your employees’ most common HR questions — trained on your company’s documentation so your HR team stops fielding repetitive calls.

Shift Management Agent

Let employees bid, swap, and manage shifts through the kiosk — with your multi-shift rules enforced automatically to fill coverage gaps.

Unified Workday Sync Layer

All agents share a unified intelligence layer that syncs with Workday in real-time — ensuring every self-service interaction reflects accurate, up-to-date HR data.

Turn any iOS, Android, or Windows device into a secure employee self-service kiosk for AI-powered HR service delivery.

See every AI Agent in action —
configured to your workforce, synced to your HCM.

Core Capabilities

Transform Your Employee Experience With an
AI-Powered HR Service Delivery Solution

Everything your frontline workforce needs for seamless HR service delivery — all in one secure, self-service kiosk.

Touchless Facial
Recognition Check-In

Biometric face recognition for accurate, touchless timekeeping that syncs directly to Workday. Eliminate buddy punching, enforce location-based clocking.

Smart Accrual &
Leave Self-Service

Employees check real-time PTO balances, submit requests, and receive instant eligibility feedback — with validation logic for recent job changes and transfers.

Rehire & Transfer-Ready
Workflows

When employees return or move roles, hrPad automatically applies the correct accrual rules and triggers benefit validation — no manual corrections needed.

Shift Management &
Bidding

Let employees bid, swap, and pick up shifts directly through the kiosk. Multi-shift rule configurations are enforced automatically.

24/7
AI HR Assistant

Instantly answer repetitive HR queries using AI trained on your company policies. Available around the clock, every day.

Geofencing &
Location Validation

Confirm clock-in locations and automate cost center assignments using configurable geofencing rules — no invasive tracking required.

Streamlined Manager
Approvals

Replace inbox overload with a simplified exception-based approval dashboard. Managers see only what needs action.

Your frontline workforce is ready for this. Let’s show you how it works in your environment.

Compliance & Policy

Built for Compliance at Every Level

From multi-jurisdiction labor laws to union agreements, hrPad adds a configurable compliance
layer that keeps your Workday time and attendance data audit-ready.

Compliance
Attestations

Automated attestation workflows at clock-out capture employee acknowledgments and log them against Workday records — reducing legal risk without adding steps for HR.

Custom Policy
Enforcement

Configure jurisdiction-specific rules — state, federal, or union — so that every time entry, leave request, and schedule change is validated against the right policy before it’s submitted.

Payroll Accuracy &
Fair Pay Compliance

Accurate time tracking synced with Workday Payroll ensures every hour is recorded correctly — supporting fair payment, union compliance, and audit trail requirements.

Secure Identity
Verification

Biometric authentication and role-based access control protect sensitive HR data at every kiosk interaction — so only the right people access the right information.

Don’t leave compliance to chance. See how hrPad keeps your organization audit-ready, automatically.

Customizable AI Tools for HR

Instantly Tailored AI Tools for Your Needs

Configure hrPad to perfectly align with your organization’s unique HR service delivery workflows.

Customizable Time Capture

Configure time-tracking rules to accurately record work hours, breaks, and overtime in line with your policies.

Employee Wellness Pulse

Brief well-being check-ins at clock-in surface workforce sentiment in real time — giving HR early visibility into burnout before it becomes a retention problem.

Accruals & PTO Configuration

Map hrPad’s validation rules to your Workday leave plans — including mid-month hire scenarios, cross-plan balance enforcement.

Job Satisfaction Surveys

Design feedback surveys tailored to your culture to measure employee satisfaction and surface actionable insights.

AI HR Policy Responses

Configure AI to provide instant, policy-specific answers to employee queries based on your company’s documentation.

Attendance & Leave Rules

Streamline attendance and leave workflows with features adapted to your organization’s absence management policies.

Engagement Feedback

Collect actionable workforce feedback through tailored surveys that identify and address engagement gaps.

Custom Data Capture

Design forms to track tips, attestations, project-based time, or any industry-specific data your recordkeeping and reporting requirements demand.

Every organization is different. Tell us what you need — we’ll show you hrPad configured for it.

Seamless Integrations

Works With Your
Existing HCM

hrPad integrates flawlessly with all leading HCM and payroll platforms. Real-time data sync.
Zero disruption to existing workflows.

Can’t Find the Integration
You Need?

Our team is constantly adding new connectors. Let us know what systems you’d like to integrate, and we’ll make it happen.

Customer Stories

Trusted by HR Leaders Everywhere

Tiffany Harrison

FPC, Payroll Specialist,
Tahoe Transportation District

Data collection and rule enforcement introduced major payroll integrity issues, as our existing system lacked advanced capabilities. CloudApper’s AI solved this problem for us — it was exactly the HRSD upgrade our frontline operations needed.

Deb Christensen

Chief People Officer,
FACE Amusement & Hospitality Group

We recently partnered with CloudApper for a solution to make punching in and out easier for our team members. Before, missed punches were a headache, averaging 25–30% per week. Now, thanks to CloudApper hrPad, the number has decreased to less than 5% missed punches per week.

Ready to Get More From
Your Workday Investment?

Join a growing number of organizations using hrPad to reduce HR workload, handle complex workforce scenarios with confidence, and give every frontline employee the self-service experience they deserve — powered by AI, built for Workday.