K-12 Substitute Management for All Major HCM Systems

CloudApper SubConnect | Powered by the CloudApper WorkBridge Platform

UKG Pro/Ready, Workday, Oracle Cloud HCM, Dayforce, SAP admins: Replace manual sub calls + spreadsheets with automated absence-to-assignment workflows. SubConnect pulls UKG teacher schedules, Workday position requirements, Oracle certifications, auto-matches qualified substitutes, syncs assignments to your HCM schedule/payroll—works with ALL major HCMs.

Trusted by teams using leading HCM platforms

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What Districts Get With CloudApper

Substitute Self-Service: Subs manage availability/preferences via UKG/Workday-linked portals
Automated Notifications: SMS/email to HCM-qualified subs (Building Preferred, Employee Favorites)
Advanced Controls: Split UKG multi-day absences, override Workday assignments
Quality Tracking: Post-assignment ratings sync to HCM substitute profiles.
Seamless HCM Sync: Absences → assignments → schedules → payroll fully automated

Fill classrooms faster with automated substitute matching

How SubConnect Works With Your HCM

Step 1

HCM Absence Detected

UKG teacher absence, Workday PTO request, Oracle time-off →sub request triggers automatically, or managers manually approve it.

Step 2

HCM Skills Routing

Pulls UKG position requirements, Workday job codes, Oracle certifications → matches qualified substitutes.

Step 3

HCM-Integrated Notifications

SMS/email to HCM-preferred subs (Building > Employee Favorite > District pools).

Step 4

Sub Self-Service Portal

Subs review HCM shift details, accept via UKG/Workday-integrated dashboard.

Step 5

HCM Schedule Update

Assignment auto-syncs to UKG schedules, Workday positions, Oracle rosters.

Step 6

HCM Audit Trail

Complete HCM + SubConnect logs for DOL/FLSA compliance.

Still making sub calls? Automate with YOUR HCM

HCM-Specific Features of SubConnect

Substitute Teacher Absence Management

UKG teachers/admins report full/partial-day absences via the SubConnect tile → auto-creates HCM absence records.

Intelligent Substitute Matching

Matches subs to UKG job codes, Workday positions, and Oracle grade levels using certifications/seniority.

Automated Assignment & Scheduling

Posts jobs → subs accept → auto-syncs to UKG schedules, Workday assignments.

HCM Notifications

SMS/email/push integrated with UKG workflows, Workday notifications.

Substitute Self-Service

HCM-synced portal—availability, school preferences, UKG certification tracking.

Favorite Subs & Ratings

Teacher ratings → HCM sub profiles for smarter future matching.

Administrative Workflow

UKG absence splits, Workday approval routing, and Oracle pool management.

HCM Analytics

Absence trends, sub utilization → UKG/Workday reports.

Data Management & Audit

HCM + SubConnect complete audit trail—export-ready compliance.

Trusted by districts using UKG, Workday, and Oracle

HCM Benefits for Districts

Secure

Enterprise SSO + HCM role-based access protects student/teacher data.

User-Friendly

Mobile/web access matches UKG teacher portals, Workday simplicity.

Scalable

100s of subs/district → UKG-scale performance.

Simplify district substitute management without replacing your HCM.

Integrates Seamlessly

With Your Existing HCM

SubConnect flawlessly syncs UKG Pro/Ready (schedules/payroll), Workday (positions/time-off), Oracle HCM (Time & Labor), Dayforce (schedules), SAP SuccessFactors (org management)—and ALL major HCM platforms. Real-time absence-to-assignment sync.

See crew punching live with YOUR HCM

CloudApper SubConnect: Automated K-12 Substitute Teacher Scheduling

From absence tracking to smart matching and seamless HCM integration explore how CloudApper SubConnect helps K-12 school districts automate substitute teacher management and scheduling.

HCM-Native Architecture & Integration

Seamless Data Exchange

Pulls UKG schedules, Workday positions, and pushes assignment updates via SFTP/API.

Access & Identity

SSO/OIDC + HCM authentication.

Governance

HCM + SubConnect audit logs—FERPA/DOL compliant.

Experience faster coverage with YOUR HCM

Customer Spotlight

Coordinator

CloudApper has bridged critical gaps in our UKG HCM system, transforming complex data into simple, actionable insights for our dispersed workforce. It’s like having a virtual assistant that keeps our operations smooth and efficient, while remaining flexible to our unique needs.

Monica Oliver

Systems Development Coordinator, Environment Control

CEO

CloudApper’s AI platform freed me from the burden of managing developers and delivered a personalized software solution that exceeded my expectations.

Talla Kuperman

CEO, Forever LT

Deb-Christensen-Chief-People-Officer-Face

Chief Officer

We recently partnered with CloudApper for a solution to make punching in and out easier for our team members. Before, missed punches were a headache, averaging 25-30% per week. Now, thanks to CloudApper, the number has decreased to less than 5% missed punches per week.

Deb Christensen

Chief People Officer

Regional Director

CloudApper’s creativity and diligence in delivering us with an AI-powered application has helped us improve service quality and safety by leaps and bounds.

Evelyn Minjarez

Regional Director, Supply Chain

MONICA OLIVER Systems Development Coordinator, Environment Control

CloudApper’s AI platform freed me from the burden of managing developers and delivered a personalized software solution that exceeded my expectations

TALLA KUPERMAN CEO, Forever LT

DEB CHRISTENSEN Chief People Officer