How CloudApper hrPad Transforms Multilingual RaaS Reporting in Workday for Global Teams

Global organizations using Workday frequently rely on Report-as-a-Service (RaaS) outputs to share real-time HR and operational data across teams. However, one common challenge is managing Multilingual RaaS Reporting in Workday, especially when distributing the same reports across multiple languages and regions. Many companies find it difficult to maintain accurate translations without duplicating report logic or creating multiple ISUs. This makes Multilingual RaaS Reporting in Workday unnecessarily complex, especially for HR, finance, and compliance teams managing localized communications—for example, headcount reports for Europe in French, Latin America in Spanish, and APAC in Mandarin.

While Workday allows you to set language preferences via ISUs, this approach requires creating and managing separate users or report copies per language, which is neither scalable nor efficient.

The Multilingual RaaS Challenge in Workday

Workday’s RaaS reports are structured outputs that are language-sensitive based on the ISU or user account running the report. This means:

• If you want the same report in five languages, you must either:
  • Create five ISUs, each configured with a different language preference
  • Or, duplicate the report logic and manually translate the field labels in each version

Both methods result in unnecessary overhead, versioning risks, and limited flexibility for real-time access.

How CloudApper hrPad Solves It

CloudApper hrPad is a self-service, tablet- or web-based interface that integrates directly with Workday via API or RaaS endpoints. It acts as a front-end presentation layer—giving global users access to the same data while rendering it in their preferred language, without needing to change the underlying report or create multiple ISUs.

Here’s how it works:

1. One Report, Many Languages

You build a single RaaS report in Workday with standardized field outputs (e.g., termination_count, hire_date, department). This report feeds into hrPad. From there:

• hrPad detects the user’s preferred language (based on login, profile, or browser setting)
• The report’s field labels and UI components are translated dynamically using a configurable translation dictionary

2. No ISU Management

With hrPad, there is no need to create multiple ISUs per country. One report can serve users globally, and hrPad ensures the right translation is applied per session.

3. Language Selector for Manual Control

Users can toggle their language preference within hrPad. This gives them flexibility to view the same report output in another language without logging out or requesting an alternate version.

4. Maintain One Source of Truth

Because the report logic and data come from a single Workday RaaS, there is no risk of mismatch between different translated versions. This simplifies governance and ensures data integrity.

Real-World Use Case

A global healthcare company with offices in Canada, Germany, Mexico, and Singapore uses a single Workday RaaS report to track weekly headcount and turnover. Previously, they had to:

• Maintain five copies of the report
• Create multiple ISUs
• Translate each report manually

After implementing CloudApper hrPad:

• They now use one RaaS report
• Users in each region see field labels and prompts in their native language
• The HR analytics team has one source of truth and far less overhead

Final Thought

Workday is a powerful enterprise platform, but when it comes to multilingual RaaS reporting, it lacks flexibility without workarounds. CloudApper hrPad eliminates this barrier by allowing organizations to localize reporting outputs dynamically without duplicating reports or complicating user management.