Why Punch-Time Spoofing Still Exists and How CloudApper hrPad Solves It for Workday Users

Let’s face it: punch-time spoofing shouldn’t still be a problem in 2025. Yet for many organizations using Workday, this practice is quietly draining budgets, inflating payrolls, and undermining trust. Clocking in with someone else’s badge, using a printed photo, or bypassing basic time-capture systems isn’t just dishonest—it’s a sign that the infrastructure in place is outdated, under-secured, or both.

Workday users know the platform offers robust workforce and payroll management capabilities. However, when it comes to capturing time in real-world, frontline conditions—such as shared kiosks, fast-paced environments, or remote sites—it is insufficient to simply hope employees use it fairly. You need to secure every interaction at the point of entry. Consequently, that’s where CloudApper hrPad stands out.

This isn’t just a kiosk application. It’s a serious layer of protection designed to eliminate loopholes in the punch process, all without making life harder for your employees. In fact, hrPad makes clocking in easier and more transparent for them, and infinitely more reliable for you.

Why We Need to Take Punch-Time Spoofing Seriously

Too many organizations brush off time theft as a minor issue. Nevertheless, here’s the reality: A 2023 industry audit found that companies lose an average of 4.5% of gross payroll to time fraud. Furthermore, buddy punching alone costs U.S. employers over $370 million annually. In industries like healthcare or manufacturing, one fraudulent clock-in can trigger overtime payouts, under-staffed shifts, and significant compliance exposure. Therefore, if you’re capturing time without true identity validation, you’re not just risking payroll errors—you’re putting your entire labor strategy at risk.

Where Workday Ends, CloudApper hrPad Picks Up

Workday is designed to process accurate data—not necessarily to verify that the data was captured securely in real time.

This gap is precisely where CloudApper hrPad comes in, offering four key safeguards:

1. On-Device Liveness Detection Unlike basic facial recognition systems, hrPad uses neural engines to detect whether a real, live person is standing in front of the tablet. As a result, spoofing attempts using photos or videos are immediately rejected.
2. Real-Time Biometric Verification The system matches the person’s face to stored biometric records—requiring no PINs, swipe cards, or shareable credentials. Every punch is secure, verifiable, and timestamped.
3. Tamper-Proof Deployment Moreover, hrPad locks down the tablet device itself, ensuring no unauthorized app usage, browser access, or bypassing of security controls is possible.
4. Seamless Workday Integration Finally, hrPad pushes verified punch data directly into Workday—live and accurate. This removes the need for extra steps, syncing delays, or reconciliation headaches.

A Wake-Up Call for HR and Operations Leaders

We can no longer afford to treat spoofing as a low-priority issue. Rather, it is a symptom of larger flaws in the time capture process. Relying on honor systems or outdated tech while managing large, distributed teams is not only inefficient—it’s irresponsible.

Organizations that have implemented CloudApper hrPad have consistently seen significant results:

• Up to 75% less time theft within months.
• Up to 50% fewer payroll corrections.
• Better shift planning, reduced overtime, and stronger audit trails.

Ultimately, the return on investment isn’t just in dollars—it’s in peace of mind.

Don’t Just Track Time, Trust It.

If you’re using Workday to manage your workforce, you’re already investing in operational excellence. However, that excellence can’t begin unless the data flowing in is accurate and secure. CloudApper hrPad ensures that the moment your employees clock in, they’re doing it honestly, effortlessly, and verifiably. Consequently, it’s time to close the gap between intention and execution—and finally end punch-time spoofing for good.