How AI Recruiting for Dayforce Helped a Pharmaceutical Distributor Cut Time-to-Hire by 50%

AI recruiting for Dayforce is helping forward-thinking organizations streamline hiring without disrupting existing systems. In the world of pharmaceutical distribution, speed, accuracy, and compliance are essential — not just in operations, but also in recruiting. Finding the right candidates at the right time can mean the difference between capturing growth opportunities or falling behind in a competitive market.

One forward-thinking pharmaceutical distributor recently achieved a remarkable milestone: they cut their time-to-hire by 50% by extending their Dayforce ecosystem with hiring automation from CloudApper. This integration allowed them to streamline candidate evaluation, accelerate decision-making, and improve overall hiring efficiency — all while maintaining Dayforce as their single source of truth for HR data.

Here’s how they did it.

The Challenge: Scaling Hiring Without Adding Complexity

The recruiting team had a strong foundation with Dayforce, including centralized data, job requisitions, and reporting. However, as applicant volumes increased, so did the demand for smarter workflows. The team wanted to:

• Reduce the manual time spent reviewing resumes

• Standardize how candidates were evaluated against key criteria

• Enable faster prescreening and scheduling without sacrificing quality

• Leverage data from existing Dayforce reports to support automated hiring

They weren’t looking to replace systems. Instead, they wanted to enhance the value of their Dayforce environment by introducing intelligent workflows at key stages of the recruiting funnel.

The Solution: Layering AI Recruiting Automation Onto Dayforce

The organization partnered with CloudApper to implement their AI Recruiter solution that seamlessly integrates with Dayforce via report-based data sync and secure API workflows.

Rather than restructuring their hiring tech stack, the company extended Dayforce’s capabilities by adding automation to candidate engagement, screening, and structured interviews.

Here’s how it worked — step by step:

1. Structured Data Extraction from Dayforce

Using a set of custom reports already available in Dayforce, the team was able to extract:

• Candidate personal details

• Job requisition and posting data

• Skills, certifications, and training records

• Questionnaire responses and application timestamps

• Education and experience-related fields

These reports were securely connected to CloudApper’s hiring automation system, where the data was consolidated into a single, standardized candidate profile per applicant.

2. Candidate Scoring and Ranking Using Predefined Logic

Once the data was centralized, CloudApper AI Recruiter applied a custom evaluation model built with input from the recruiting and HR teams. This included:

• Weighted scoring logic for key qualifications (skills, certifications, experience)

• Threshold scores to guide chatbot initiation

• Objective criteria to support fair candidate screening

Candidates were automatically scored and ranked based on how closely they aligned with role-specific criteria — enabling the team to identify top talent quickly and consistently. This step brought measurable structure to the AI recruiting for Dayforce workflow.

3. Personalized Prescreening Through a Conversational Interface

Candidates who met the scoring threshold were invited to a prescreening chatbot experience. Accessible via SMS or email, the chatbot conducted:

• Behavioral and situational questions

• Clarifications on past experience

• Availability and location confirmation

• Optional video pitch prompts (if configured)

All responses were structured, timestamped, and returned to the recruiter in a clean summary format — reducing the need for early-stage phone calls or email follow-ups.

4. Streamlined Interview Scheduling and Manager Notifications

After prescreening, the system flagged candidates who were ready for review. Hiring managers received:

• A notification with the candidate’s score, profile, and prescreening summary

• A direct link to trigger an interview scheduling process

• Calendar integration with tools like Calendly, Outlook, or Google Workspace

This reduced time-to-schedule significantly while giving managers full control over the interview process.

The Outcome: Smarter Hiring, Seamlessly Integrated

By introducing AI recruiting for Dayforce into their environment, the pharmaceutical distributor saw significant performance gains:

• Time-to-hire cut by 50% across key roles

• Consistent candidate scoring and qualification based on structured data

• Improved candidate experience through mobile-friendly prescreening

• Faster coordination between recruiters and hiring managers

• No disruption to Dayforce workflows — automation layered on top without system changes

The recruiting team shifted focus to strategic hiring decisions. Meanwhile, hiring managers gained better visibility and faster access to qualified candidates.

We didn’t need to change platforms. We simply added an AI layer that made Dayforce recruiting faster, smarter, and more candidate-friendly

Why This Works: Enhancing — Not Replacing — Your Recruiting Stack

Dayforce provides a robust platform for recruitment operations, compliance, and workforce planning. AI recruiting for Dayforce enhances these capabilities by introducing smart automation, predictive evaluation, and optimized workflows — all without requiring custom development or platform changes.

It’s the best of both worlds:

• Dayforce remains your core HCM

• CloudApper AI Recruiter adds speed, structure, and automation to your hiring process

Whether you’re in pharmaceutical distribution, manufacturing, healthcare, or retail, this approach empowers your talent team to scale hiring operations without sacrificing quality or consistency.

Next Steps: Is Your Dayforce Recruiting Workflow Ready for AI?

If your organization uses Dayforce and you’re:

• Handling large volumes of applicants
• Still shortlisting candidates manually
• Looking to reduce time-to-hire and improve candidate experience
• Exploring ways to enhance your recruitment workflow with automation

CloudApper’s AI recruiting for Dayforce is a proven way to streamline hiring without changing systems.

Contact us now to learn more.