Streamlining Clock In/Out with Location Validation and Audit-Ready Punches

Managing workforce time and attendance can be complex, especially when employees operate across multiple locations or job roles. hrPad, powered by CloudApper AI, offers a robust solution that not only simplifies clocking in and out but also enforces compliance and accountability through location validation and auditing.

Punch In/Out Made Simple

With hrPad employee self service kiosk, employees clock in and out using their Employee ID on a tablet. For added security and auditing, organizations can configure the system to capture a non-biometric photo during each punch. All punch events, along with associated images, are accessible in the CloudApper Admin Portal, providing a clear audit trail for HR and operations teams.

Real-Time Schedule Retrieval

Before processing any punch, hrPad queries the Workforce Management (WFM) system to retrieve the employee’s daily schedule. This ensures that punches are aligned with scheduled shifts and job assignments, creating a seamless integration between time tracking and workforce planning.

Location-Based Validation for Compliance

If a Schedule Exists:

1. Location Validation – hrPad automatically extracts the scheduled location from the WFM system and validates it against the kiosk’s assigned location.
   
2. Mismatch Handling – If the employee attempts to clock in from an unauthorized location, hrPad prevents the punch from being submitted and displays an error message on the tablet. Simultaneously, an email notification is sent to the employee’s manager to alert them of the mismatch.
   
3. Match Handling – If the location matches, the punch is submitted directly to the WFM system. Job and location auto-transfers are handled seamlessly based on the employee’s schedule.
   

If No Schedule Exists:

1. hrPad identifies the tablet’s location via its email alias.
   
2. Employees clocking in from their home location can successfully submit a punch, while punches from other locations trigger an error message.
   
3. Any WFM errors are displayed on the tablet and sent to the employee’s manager via email for immediate resolution.
   

Audit and Accountability Made Easy

hrPad’s integrated auditing capabilities allow HR teams to review all punch data, location validations, and photo evidence directly from the Admin Portal. This ensures full compliance with labor regulations and company policies, reduces errors, and protects organizations from potential disputes.

Why hrPad Stands Out

By combining AI-driven automation with location-based validation and schedule integration, hrPad transforms traditional timekeeping into a smart, self-service experience. Employees enjoy intuitive clocking, managers gain real-time visibility, and HR teams benefit from reduced administrative overhead and improved compliance.

With hrPad, your organization doesn’t just track time—it enforces accuracy, accountability, and efficiency at every punch. Learn more