HIPAA Compliance, Training, and Certification Management Software for Dental Practices

As a dental service provider, you are responsible for complying with the American Dental Association (ADA) and Health Insurance Portability and Accountability Act (HIPAA) requirements, just like any other medical provider, regardless of the size and scope of your organization. CloudApper’s HIPAA Ready program will help you streamline all of the necessary provisions under HIPAA, including policy management, training, certification, and documentation to ensure compliance and protect your dental office.

Get a Head Start With

HIPAA Compliance Best Practices to Better Protect Your Dental Practice

Stay Current on Compliance Status

Utilize our HIPAA compliance software to streamline all the major HIPAA compliance requirements, including policy and procedure management, risk assessments, business associate management, documentation, and much more.

Reduce Administrative Burden & Cost

HIPAA Ready aims to significantly limit administrative burdens and conformity costs by enabling dental offices to start achieving compliance at only $10 a month per user. Additionally, each user also receives complimentary unlimited access to all CloudApper marketplace applications.

Free Training Courses and Certification

Everyone within a dental office, which includes the dentists, associate dentists, dental assistants, dental hygienists, dental laboratory technicians, and other clinical staff members will be able to educate themselves on all the HIPAA rules and regulations, as well as receive certifications upon course completion to better guard the privacy and security of their clients’ protected health information (PHI).

HIPAA Ready is a great option for dental offices and dental service providers that are new to the business, as our program requires no technical knowledge and is remarkably easy to use.

Manage HIPAA Dental Compliance While Mobile

With a robust analytics dashboard, you will be able to get a bird’s eye view into your security, policies, associate agreements, audit status, and other critical privacy aspects of your dental office right from your mobile app. The capability to manage your compliance program from smartphones and other internet-capable mobile device will also facilitate tele-dentistry practices, meaning you will be able to provide care to your patients from wherever you are, as well as keep track of your privacy and security measures.

Create HIPAA Dental Compliance Policies and Procedures And Educate Your Clinic’s Staff

Whether it’s a large dental office or a small one, every staff member working within the office, including the top executives, must receive HIPAA training. HIPAA Ready will help you develop and implement policies and procedures tailored to the needs for dental practices. For example, there are policies focused on how to better handle x-ray imaging equipment, 3D imaging systems, and other portable dental equipment, and ways to protect patient data on computer systems and hard drives. With the training management feature, you can assign trainees and set up training schedules for all the clinical staff members, ultimately ensuring that your patients’ information is safe. Moreover, you can track and document every staff member’s training and receive digital completion certificates in easy-to-maintain records.

Manage and Control Access to ePHI Devices

With HIPAA Ready, you can easily keep reports of devices that contain ePHI and assign users to certain devices to prevent the unauthorized access of sensitive data. All of the staff members will know which devices create, receive, or transmit ePHI, and this information will help them avoid inadvertent mistakes that may result in a breach or disclosure of sensitive information. With one look, you will be able to know which devices have appropriate security controls like encryption, and staff members will have access to clear guidelines for reuse, disposal, backups, and other specific instructions regarding ePHI tools.
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Protect Your Dental Office Using Our HIPAA Compliance Software

Key Features of

HIPAA Compliance Management Software


Training Management

Add new HIPAA training courses, assign a trainee, set a training schedule, and effortlessly log details of the training.

Web & Mobile App

Web and native mobile apps (Android and iOS) allow users to add, monitor, and edit tasks for proper HIPAA compliance management.

Task Management

Improve efficiency by enabling users to set, assign, edit, and keep all updated task information in one place.


Analytics Dashboard

Get valuable insights on HIPAA compliance management with an advanced analytics dashboard that improves HIPAA management and supports quick and informed decision-making.


Policy & Procedure Customization

Add, edit, or remove new HIPAA policies using this HIPAA compliance management software. Notify relevant individuals and customize workflows across the organization.

Detailed Reporting

Build robust reports on policies and procedure training, task completion, training completion, and many other data elements to ensure high levels of transparency and control over HIPAA compliance management.


Interactive Platform

Search and navigate any HIPAA topic from an interactive search box and get instant access to specific HIPAA policies and procedures.


Cloud Architecture

Save money on IT infrastructure costs. HIPAA Ready is a cloud-based compliance management software that reduces your IT human resources and hardware investment.


Secure Access

Use built-in administrative controls to manage permissions that restrict data access.

Who Else Can

Use HIPAA Ready?

Health Care

Organizations that provide medical or other health services and any other entity or person who furnishes, bills, or is paid for health care services fall under the category of covered entities. This includes doctors, clinics, dentists, nursing homes, pharmacists, chiropractors, and so on.

Health Care

Public or private entities that process or facilitate the processing of non-standard data elements of health information into standard data elements, which includes repricing companies, billing services, community health information systems, and value-added networks.

Document Storage and
Shredding Companies

Organizations that store or shred documents on behalf of covered entities
get exposed to protected health information (PHI) and are responsible for ensuring the privacy and security of this information.

Law and
Accounting Firms

Firms that handle work involving protected health information (PHI) for covered entities under HIPAA get exposed to medical histories or records, laboratory results, and insurance information, subsequently becoming liable for any violation under the act.

IT Firms

Data processing firms or software companies, such as cloud hosting providers, EMR/EHR providers, and other IT firms that may be exposed to or use PHI, also need to be careful when handling sensitive information and must fulfill the record-keeping requirements for HIPAA.

Health Insurance

Organizations that sell health plans to cover the cost of care must comply with HIPAA. The same applies to health maintenance organizations (HMO) and government-funded health coverage, like Medicaid and Medicare.

Training & Compliance Management

HIPAA Ready facilitates Health Insurance Portability and Accountability Act (HIPAA) training compliance management for healthcare professionals and administrative staff. Get trained on HIPAA through our web and mobile application and become a HIPAA compliance management expert in Days.

Mental Health
Service Providers

Being HIPAA compliant not only protects the people in therapy but also the therapist providing the treatment. With HIPAA Ready, mental health professionals can efficiently follow instructions and implement the safeguards required to protect the confidentiality of people receiving healthcare services.

Hospital’s HIPAA Compliance

Do you know if your hospital and staff follow HIPAA compliance standards to protect your patients’ sensitive information? Protect your organization, secure your data, and get your staff certified with HIPAA Ready, a compliance management software designed to take the guesswork out of maintaining HIPAA’s regulations and compliance practices.

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