UKG Pro WFM (Dimensions) Time Clock With Face ID for iPad/Tablet: Time Tracking Solution for Modern Workforce Management

For HR leaders managing teams in healthcare, retail, and manufacturing, accurate time tracking isn’t just a nice-to-have—it’s essential for payroll accuracy, labor cost control, and compliance. If your organization uses UKG Pro WFM (formerly known as UKG Dimensions), you understand the power of this workforce management platform. But are you getting the most out of your time collection process?

Traditional time clocks are expensive, prone to buddy punching, and often create bottlenecks during shift changes. The good news? There’s a better way. CloudApper AI TimeClock transforms any iPad or tablet into a sophisticated biometric time clock with Face ID technology that integrates seamlessly with UKG Pro WFM (Dimensions). Let’s explore why this matters for your business and how it solves the everyday challenges HR teams face.

Understanding CloudApper AI TimeClock for UKG Pro WFM

CloudApper AI TimeClock is an innovative time tracking solution designed specifically to work with UKG Pro WFM (Dimensions). Instead of spending thousands of dollars on proprietary time clock hardware, this system turns affordable iPads and tablets into powerful biometric time clocks using advanced facial recognition technology.

The beauty of this solution lies in its simplicity and integration. Employees simply look at the tablet to clock in or out—no touching, no badges, no PIN codes to remember. The system instantly verifies their identity using Face ID and automatically sends the time punch data directly into UKG Pro WFM (Dimensions). Your HR team doesn’t need to worry about manual data entry, and your payroll process becomes more accurate and efficient.

Why Modern Time Tracking Matters for Your Organization

Time tracking might seem like a basic function, but it impacts nearly every aspect of your business operations. Here’s why upgrading your time clock system is crucial:

Payroll Accuracy Affects Employee Trust

Nothing damages employee morale faster than payroll errors. When time tracking is inaccurate, employees don’t get paid correctly, creating frustration and distrust. A reliable time clock system ensures every minute worked is captured accurately, building trust with your workforce.

Labor Costs Need Tight Control

In healthcare facilities, retail stores, and manufacturing plants, labor represents the largest operational expense. Even small time tracking errors multiply across hundreds of employees and dozens of pay periods, costing organizations tens of thousands of dollars annually. Accurate time collection is your first line of defense against budget overruns.

Compliance Risks Are Expensive

The Department of Labor and state agencies take wage and hour compliance seriously. Healthcare organizations must track hours for union agreements and certifications. Retail businesses face complex break requirements that vary by state. Manufacturing plants need accurate records for government contracts and audits. Poor time tracking creates audit risks, fines, and potential lawsuits.

Operational Efficiency Drives Profitability

When employees spend five minutes waiting in line to clock in, that’s lost productivity. When HR staff spend hours each week fixing time card errors, that’s wasted resources. When managers can’t access real-time attendance data, that’s poor decision-making. Modern time clocks eliminate these inefficiencies.

Problems CloudApper AI TimeClock Solves

Traditional time tracking methods create persistent headaches for HR departments. Here’s how CloudApper AI TimeClock addresses these challenges:

Eliminates Buddy Punching Completely

Buddy punching—when one employee clocks in for a coworker who’s running late—is a massive problem. Studies show that 16% of employees admit to buddy punching, costing businesses an average of 2.2% of gross payroll annually. For a company with $10 million in payroll, that’s $220,000 in time theft.

Face ID technology makes buddy punching impossible. The system uses advanced facial recognition to verify that the person standing in front of the tablet is actually the employee clocking in. Even identical twins can be distinguished. This single feature often pays for the entire system through theft prevention alone.

Dramatically Reduces Hardware Costs

UKG’s proprietary InTouch time clocks require significant capital investment per device. For organizations with multiple locations or departments, this represents a substantial upfront expense. Professional installation adds even more to the total cost at each site.

CloudApper AI TimeClock runs on standard iPads or Android tablets—affordable consumer devices you can purchase anywhere. You might even repurpose tablets you already own, further reducing initial investment. This approach delivers dramatic savings on hardware acquisition, eliminates expensive installation requirements, and gives you the flexibility to scale affordably as your business grows. Organizations with multiple locations can deploy comprehensive time tracking solutions at a fraction of traditional costs.

Provides Touchless Time Tracking

The COVID-19 pandemic changed workplace expectations forever. Employees in healthcare settings are particularly concerned about touching shared surfaces. Retail workers interact with the public all day. Manufacturing employees work with machinery and materials that dirty their hands.

Face ID allows completely touchless clock-ins. Employees simply look at the tablet screen, and the system handles the rest. This improves hygiene, reduces disease transmission, and creates a more modern employee experience.

Scales Effortlessly With Your Business

Growing businesses need flexible solutions. Opening a new location shouldn’t require expensive infrastructure investments. Seasonal hiring shouldn’t create technology bottlenecks.

CloudApper AI TimeClock scales simply by adding more tablets. There’s no server infrastructure to install, no networking requirements beyond basic WiFi, and no complex IT projects. Deploy a new time clock in minutes, not weeks.

Integrates Seamlessly With UKG Pro WFM

Manual data entry between your time clock and UKG Pro WFM creates errors and wastes staff time. CloudApper AI TimeClock integrates directly with UKG Pro WFM (Dimensions) through secure APIs. Time punches, meal breaks, job transfers, and other data flow automatically into your workforce management system in real-time.

This integration eliminates data entry errors, reduces administrative burden, and ensures your UKG Pro WFM data is always current and accurate for scheduling, payroll, and reporting.

Captures Custom Data Your Business Needs

Beyond basic clock-ins, CloudApper AI TimeClock can capture department codes, cost centers, tips, job transfers, custom attestations, and any other data your organization requires. Employees can answer questions at clock-in, submit time-off requests, view their schedules, and access company information—all from the same tablet interface.

Works Reliably Offline

Internet connectivity issues shouldn’t prevent employees from clocking in. CloudApper AI TimeClock stores data locally when offline and automatically syncs with UKG Pro WFM when connectivity returns. Your operations continue smoothly regardless of network problems.

Industry-Specific Benefits

Different industries face unique workforce management challenges. CloudApper AI TimeClock delivers tailored benefits for each:

Healthcare Time Tracking Solutions

Healthcare facilities operate around the clock with complex staffing requirements. Nurses work 12-hour shifts, float between departments, and must track certifications. CloudApper AI TimeClock helps healthcare HR leaders by:

• Preventing time theft in environments where staff shortages make supervision difficult
• Tracking department transfers when nurses float between units
• Maintaining compliance with union contracts and labor regulations
• Supporting infection control with touchless clock-ins
• Managing complex schedules with shift differentials and on-call time
• Verifying credentials by linking certifications to time records
• Reducing payroll errors that are particularly costly with high healthcare wages

Retail Workforce Management

Retail businesses juggle part-time staff, high turnover, multiple locations, and thin profit margins. Time tracking must be fast, accurate, and foolproof. Benefits for retail include:

• Eliminating lines during shift changes with 2-second clock-ins
• Preventing buddy punching among part-time and seasonal workers
• Tracking employees across locations for businesses with multiple stores
• Managing break compliance with automated meal period tracking
• Reducing payroll costs where margins are already tight
• Simplifying onboarding with intuitive interfaces new employees understand immediately
• Improving schedule adherence with real-time attendance visibility

Manufacturing Time and Attendance

Manufacturing operations require precise time tracking for labor costing, shift management, and compliance. CloudApper AI TimeClock provides:

• Accurate shift tracking for complex multi-shift operations
• Job costing support by tracking time to specific projects or work orders
• Rugged deployment options using industrial tablets with protective cases
• Department transfers as employees move between production areas
• Overtime management with alerts when employees approach overtime thresholds
• Compliance documentation for government contracts and audits
• Safety attestations where employees confirm PPE compliance at clock-in

The Cost Advantage Explained

The financial difference between traditional UKG time clocks and CloudApper AI TimeClock is substantial. Let’s compare what’s involved:

Traditional UKG InTouch Time Clocks:

• Specialized proprietary hardware required
• Professional installation needed at each location
• Ongoing annual maintenance contracts
• Expensive replacement cycles when devices age

CloudApper AI TimeClock:

• Standard consumer tablets (iPads or Android devices)
• Self-installation with no technical expertise required
• Cloud-based maintenance included in subscription
• Easy, affordable replacement with off-the-shelf devices

The savings are dramatic across multiple areas. Organizations typically see significantly reduced upfront capital investment, eliminated installation costs, lower ongoing maintenance expenses, and decreased replacement costs over time. These savings can fund other HR initiatives, technology improvements, or employee programs that directly benefit your workforce.

Beyond just hardware costs, consider the hidden expenses of traditional time clocks: IT support requirements, vendor-specific service contracts, complex upgrade processes, and limited flexibility for growth. CloudApper AI TimeClock eliminates these traditional cost centers while delivering superior functionality.

Security and Privacy Considerations

Biometric data requires careful handling. CloudApper AI TimeClock prioritizes security and privacy:

• Encrypted data storage protects all biometric information
• Compliance certifications including BIPA, CCPA, GDPR, and HIPAA
• Mathematical templates stored instead of actual facial images
• Employee consent and control over their biometric data
• Regular security audits and penetration testing
• SOC 2 Type II certification for enterprise security standards
• Data retention policies that comply with local regulations

Employees can feel confident their privacy is protected while benefiting from convenient, accurate time tracking.

Frequently Asked Questions

How accurate is Face ID recognition?

CloudApper AI TimeClock uses advanced AI algorithms with over 99.5% accuracy. The system works in various lighting conditions, with or without glasses, and can even identify employees wearing medical masks or safety equipment.

What if employees don’t want to use facial recognition?

The system offers alternative authentication methods including PIN codes, QR codes, or badge scanning for employees who prefer not to use biometric verification, ensuring compliance with personal preferences and local laws.

Can this work in harsh manufacturing environments?

Absolutely. By using industrial-grade tablets with protective enclosures, the time clock functions reliably in dusty, humid, or temperature-extreme environments common in manufacturing plants.

How fast is the clock-in process?

Clock-ins take 1-2 seconds on average. Employees approach the tablet, the camera recognizes their face, and the system records their punch instantly. This speed prevents lines even during shift changes with hundreds of employees.

What happens if the tablet is damaged?

Since all data syncs to the cloud, you simply replace the tablet and reinstall the app. No data is lost. The cloud-based architecture ensures business continuity even with hardware failures.

Does this support mobile or remote workers?

Yes. CloudApper AI TimeClock offers smartphone apps that allow remote employees to clock in with the same facial recognition technology, including GPS verification to confirm location.

How does the UKG Pro WFM integration work?

The system connects to UKG Pro WFM (Dimensions) through certified APIs. Time data flows automatically in real-time or on scheduled batches, depending on your preference. All standard UKG data fields are supported.

Can we customize what data is collected?

Definitely. Configure custom fields, attestation questions, job transfer options, and data collection workflows to match your organization’s specific requirements. The system adapts to your processes, not the other way around.

What kind of support is provided?

CloudApper offers 24/7/365 technical support, comprehensive documentation, video training resources, and dedicated implementation assistance. You’re never alone if issues arise.

How does this solution handle complex UKG Pro WFM features?

CloudApper AI TimeClock supports all standard UKG Pro WFM functionality including shift differentials, labor levels, job transfers, pay codes, meal break tracking, and custom data fields configured in your system.

Making the Switch

If you’re currently using outdated time clocks, struggling with time theft, or paying too much for proprietary hardware, CloudApper AI TimeClock offers a compelling alternative. The combination of Face ID biometric verification, iPad/tablet flexibility, cost-effectiveness, and seamless UKG Pro WFM (Dimensions) integration creates a powerful solution for modern workforce management.

For HR leaders in healthcare, retail, and manufacturing, this technology addresses your specific challenges while integrating with the UKG Pro WFM platform you’ve already invested in. You get advanced capabilities without the advanced price tag.

The future of time tracking is touchless, accurate, affordable, and intelligent. CloudApper AI TimeClock delivers all of these benefits while making your HR team’s job easier and your payroll process more accurate.

Ready to transform your UKG Pro WFM time tracking experience? Discover how CloudApper AI TimeClock can solve your organization’s unique workforce management challenges at CloudApper AI TimeClock.

Your employees deserve a faster, safer clock-in experience. Your HR team deserves fewer payroll errors to fix. Your organization deserves better data and lower costs. CloudApper AI TimeClock makes it all possible.