The invention of barcodes has brought significant changes to the commercial industry. The unique codes helped businesses make their assets unique and easy to identify; these special codes were inputted into the system for asset barcode tracking.

The process made it very easy for companies to easily track their assets and get a proper valuation of their fixed assets.

How does asset barcode tracking work?

Barcodes are used to keep track of business assets, and they are also used in industries like travel, entertainment, advertising, and games to do many different things. But the process is always the same, no matter what each barcode system is used for. The components of asset barcode tracking are:

  • Barcodes
  • barcode scanning device
  • Integrated asset tracking software

These three are the main factors that are required to manage and track assets efficiently.

When you have all these components in place, the steps are fairly simple. But to make it this simple, an elaboration of the process is provided below.

Create barcodes

Building a barcode is the first step in managing inventory and keeping track of assets. Barcodes are made up of different-sized bars and spaces for numbers and letters. This is similar to how dots and dashes were used in Morse code.

Businesses can get asset tracking barcodes from a distributor or print them themselves. This makes it easier to get to, which makes barcode asset tracking a good choice for small businesses with a small number of assets.


Once you have the barcodes, tagging assets is the next step. By tagging the assets, the barcodes become part of the asset. The process is very similar to unique ID cards. The cards are tagged with employee names to give them a unique trait and are easily trackable.

Choose the right barcode scanner

The scanners are the devices that will be used to read the encrypted message of the barcodes. Without a scanner, this task is impossible. The barcodes will be completely useless if there are no scanners to read them.

This device can read the unique pattern on each barcode, which is linked to a certain asset. Once a reader scans the barcode by reflecting light off each black and white section, it turns the data into 1s and 0s and sends them to a computer.

Install asset tracking software.

Finally, the system that will take the data from the scanner to the computer and display it in human language is asset tracking software.

To put it simply, a database will store information about an asset’s quantity, location, maintenance history, and when it was bought. The asset is then given a unique code that is turned into a barcode and attached.

When a barcode is scanned, the scanner instructs a computer to open a specific record containing the data for that asset. This asset data can then be looked at, changed, and acted upon from there.

Asset barcode tracking: why is it important?

Due to the benefits of the method, many industries have adopted it. Industries like manufacturing, construction, and retail chain stores all use asset tracking systems for better asset management. The asset tracking helps to:

  • Get reports in real-time on where each asset is, which will make your asset management more accurate.
  • Find assets quickly and easily at any time, in real-time.
  • Use fewer tools to keep track of assets.
  • Reduce costs and boost efficiency.
  • Make sure asset loss and management are accurate and accountable.

CloudApper: the ideal tool for asset barcode tracking

Using an asset management system, you can easily run your business. Cloudapper Asset has a lot of great features like tracking asset barcodes, which makes data about assets more accurate. From your phone, you can manage, assign, and keep track of your assets – contact us now to learn more about our solution!