Everyone has a smartphone in their pocket these days. It is unusual to hear someone say they do not use a smartphone or smart device for personal use. But many companies don’t take advantage of this fact, therefore, missing out on lots of cost-cutting and productivity improvements. In today’s article, we will be discussing how CloudApper can assist in the use of personal devices for assets and facilities management.

What is BYOD?

The term BYOD shouldn’t be new to you. BYOD, which stands for “Bring Your Own Device” is a phenomenon where employers allow their employees to use personal equipment to access company information and applications. While BYOD practices have many implications in various industries or fields, the risks are relatively low in assets and facilities management.

You don’t necessarily need to have a BYOD policy in place to make use of mobile devices for facilities management. A possible implementation of BYOD policies includes determining what devices are allowed, the types of information that can be accessed via mobile devices, security and data ownership policies, etc. You might be against the use of personal devices for accessing company information. That said, employees don’t need to access all the company information to streamline maintenance tasks. Nevertheless, the use of personal devices for work purposes does fall under the umbrella of BYOD. Therefore, you could implement a standard BYOD policy if you intend to utilize mobile devices to streamline business processes other than assets and facilities management.

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Saying “No” to BYOD is also futile. In fact, the use of personal devices for business purposes skyrocketed due to the COVID-19 pandemic. People had to work from their homes, and organizations had to facilitate communications through employee-owned devices and networks. Employees were allowed to access company information and applications via personal networks and devices. Seeing how many organizations in various industries have adapted to the increased need for BYOD during the pandemic, it is unlikely that people will suddenly stop using personal devices to streamline work tasks. 

Utilizing Personal Devices for Assets and Facilities Management

A smartphone or tablet can help organizations to efficiently manage their assets and facilities. All they need to do is have the required software installed on their employees’ mobile devices. From equipment maintenance to controlling stock levels to managing third-party suppliers, cloud-based mobile applications can help organizations to manage their properties, buildings, and maintenance activities from anywhere. 

Here are a few uses of facility management software or a computerized maintenance management system (CMMS) on mobile devices.


Managing Inventories

Most modern maintenance management software applications come with bar code tracking features. The built-in cameras in smartphones can be used to scan bar codes tagged with each piece of equipment, device, or part. Simply by scanning the barcode, users can retrieve all the available information regarding that particular asset. For example, when was the last time maintenance was performed on that asset, how many pieces of that model they have in the inventory, manufacturer or supplier information, etc. In case there is a shortage of parts, staff can log the information on the system for the managers to view. This way, maintenance managers are able to make better-informed decisions, and this synergy offers heightened flexibility. 

Asset Performance and Reporting

CloudApper’s Facilities and CMMS provide an effective way to collect, analyze, access, and utilize equipment data to increase productivity and efficiency. Managers can track equipment usages, know its performance data like operational hours, mileage, minute-by-minute gauge readings, etc.

The principal advantage of CloudApper’s assets and facilities management solution is that it helps to build asset profiles with every detail of the machine, maintenance performed, failure codes, required safety equipment, and more. 

Managers can generate custom reports for every aspect of asset downtime to the cost of inventory. Through CloudApper Facilities or CMMS, this reporting is instant, and the user can obtain an overall view of maintenance activities. 

Painless Audit

CloudApper applications also help maintenance teams to streamline the process of preparing for audits. Reporting data and information becomes easier, allowing asset maintenance history to be audited properly and enabling inspectors to verify all related actions. Users can also create profiles where renewal dates and certifications can be viewed easily. Training videos can be embedded into the platform to help staff members stay safe and compliant.

Empower Your Mobile Device with CloudApper’s Applications

CloudApper’s assets and facilities management applications enable organizations to digitize their maintenance operations by allowing users to efficiently manage properties, buildings, and maintenance activities on the go. Maintenance teams will just need to have the application on their device, and they will be set to go. 

CloudApper offers a variety of cloud-based applications to help organizations reduce their dependence on IT infrastructure. CloudApper’s solutions are BYOD friendly and easy to set up.

Assets and Facilities Management Applications:

To learn how CloudApper can help you make smarter decisions that drive efficiency, productivity, and growth, get in touch with us today.