A safety manager’s work is never done. Your plate is constantly full, and documentation is constantly hanging over your head. This includes accident prevention, investigations, and training. Keeping track of incident reports, job safety analysis, and all of OSHA’s necessary forms is a matter of hassle for businesses of all sizes.
Fortunately, a digital safety software may greatly simplify your work while improving your company’s bottom line. Of course, you’ll still need to defend its expense to higher management. The following are only a few arguments in favor of a digital safety policy.
You undoubtedly have an endless list of duties and events to record between incident reports, investigations, follow-ups, and more. In a manual, paper-based system, these records are at best unorganized and at worst incorrect. Making long-term changes to your safety strategy is ultimately all but impossible due to errors and lost records.
On the other hand, a digital safety software offers the technical solutions to stop errors and make it quick and simple to generate, update, and edit all kinds of documents. By having everything in one location, you also make it simpler for other stakeholders who might be more knowledgeable about any given incident to make the required adjustments.
At the end of the day, people rather than records are what matter most. Using a digital safety software also makes it simpler to provide your staff with the instruction and procedural knowledge they need to perform their duties safely and effectively. You can identify who needs what training and when with the help of thorough, continuously updated records.
Sifting through those records is a nightmare, even if you can keep up with manual documentation. You need to be able to analyze long-term trends if you want to fully comprehend where safety may be improved.
Trend analysis is greatly facilitated, expanded upon, and strengthened by a digital safety system. You can rapidly see where your organization needs to improve and where current safety measures are working best by being able to classify accidents by jobsite, team, and the nature of the accident.
Consistency Across The Company
Companies with different facilities and job sites face a constant challenge with consistency. Different teams develop their own working techniques, which frequently contradict established record-keeping norms and even OSHA rules.
When your safety program is online, it is much easier to keep everyone on the same page. Policies, procedures, and Safety Data Sheets may all be kept in one place and made available to everyone, and workers, supervisors, and safety specialists can be notified anytime changes are made.
OSHA Compliance Is Easier And Cheaper
Complying with all of OSHA’s standards can be costly, and breaches are never cheap. With a digital safety software, you may save compliance costs while also lowering the likelihood of violations. Consistent, centralized record keeping and improved communication help keep everyone informed, and more information leads to fewer harmful practices.
A computerized system also allows for the quick and easy completion of forms that would otherwise take hours. OSHA forms 300, 300A, 301, and others can be promptly populated using the incident information you’ve already entered. If you are audited, you will be well prepared and will not have to scramble.
Reduced Injuries And Illnesses
Finally, all of these advantages contribute to your “bottom line” as a safety manager: fewer accidents and illnesses. Accurate reporting, trend analysis, and effective training management all contribute to a more secure and productive workforce. Greater safety and productivity lead to increased earnings, which is a win-win situation for everyone.
Contact us today for a free demonstration of CloudApper Safety, if you’d like to learn more about how a digital safety software might benefit your firm.