A maintenance management system, also known as a CMMS application, is crucial for virtually any organization that uses different pieces of machinery, ranging from alarm systems to heavy equipment like industrial centrifuges and lathe machines. It ensures that all maintenance information is organized and kept in a central location for streamlining maintenance tasks, quicker access, scheduling tasks, and making informed decisions. A maintenance management system can minimize unexpected breakdowns, reduce downtime, improve equipment reliability, and more when utilized effectively. However, all of this depends on the maintenance system you’re choosing (or using), as several are out there.

This article focuses on maintenance managers, directors, or organizations that are:

  • Experienced with a CMMS and want a different one
  • New to CMMS solutions and want to digitize maintenance practices 

Whichever one you are, you need to ask the right questions so that you can make the best decision possible regarding your next CMMS application and even save some money while you’re at it! That being said, here are some frequently asked questions about CMMS software solutions and how CloudApper CMMS answers them.

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3 FAQs When it Comes to Choosing a CMMS Application 


Is the CMMS software user-friendly?

A CMMS solution is not effective at all if it isn’t user-friendly. Typical users of CMMS solutions include various maintenance team members, such as managers, directors, technicians, and supervisors. However, many organizations provide access to even machine operators, so that they can report faulty machinery for emergency maintenance. As a result, the CMMS solution needs to be user-friendly so that all authorized users can use it effectively. 

Fortunately, CloudApper CMMS is extremely easy-to-use and self-explanatory. It provides web and mobile (both iOS and Android) versions, and users are introduced to a welcome screen highlighting the contents of the application when signing in for the first time. The CMMS app contains:

  • Easy-to-understand modules.
  • A straightforward user interface.
  • A powerful yet simple analytics dashboard that provides a bird’s eye view of the highlights.

Moreover, demos and tutorials are available for those trying it for the first time. 

Is the CMMS software for large enterprises only?

In earlier days, only large-scale organizations had access to CMMS solutions. These apps used to be quite expensive, and only larger organizations had several sites using machinery that required maintenance. Fast forward to the present, and virtually every organization is utilizing various machines. Small to medium-sized enterprises have several machines that need maintenance to run reliably and without unplanned interruptions. 

CloudApper CMMS is made for organizations that want to streamline maintenance activities, repairs, inspections, and everything in between. The solution is also highly customizable, so users can modify it to fit their needs, regardless of the organization’s size.

CloudApper CMMS is ideal for both large organizations with several pieces of equipment spread across different facilities and smaller organizations needing to ensure maintenance management for their location.

Are there any hidden charges involved in a CMMS Application? 

One of the most common questions about choosing a CMMS application is regarding the price – are there hidden or extra costs associated with the solution? Does customization cost extra?

Most CMMS solutions offer free versions, but those are barebones and have very limited functionality. Premium versions start at $20/user/month, with the most expensive ones going up to a whopping $40,000!

Well, CloudApper CMMS costs only $10/user/month, and there are no free or upgraded versions. There’s only one version with all the features available for the same subscription fee – $10/user/month. However, customization or assistance with third-party integration costs $75 for the changes. Fortunately, for the flat fee of $10/user/month, organizations don’t only get access to CloudApper CMMS, they also get access to a plethora of mobile enterprise applications that they can use for their different business processes. The best part is that all of this can be used from smartphones and tablets, simplifying business processes and making them mobile.